Document Naming & Structure
Document Naming & Structure
Document Naming Convention
Format:
[ProjectCode]-[SequenceNumber]-[DocumentType]-[Description]-v[Version].docx
Examples:
PAYAPP-001-Project-Charter-v1.0.docx PAYAPP-010-MRD-PaymentApp-v1.0.docx PAYAPP-011-PRD-PaymentApp-v2.1.docx PAYAPP-020-System-Architecture-v1.0.docx PAYAPP-021-High-Level-Design-v1.0.docx PAYAPP-022-Low-Level-Design-Payment-Service-v1.0.docx PAYAPP-023-Database-Design-v1.0.docx PAYAPP-024-API-Specification-v1.0.docx PAYAPP-040-Test-Plan-v1.0.docx PAYAPP-041-Test-Cases-v1.0.xlsx
PAYAPP-050-Release-Plan-v1.0.docx PAYAPP-060-Lessons-Learned-v1.0.docx
Phase Sequence Numbers: - 001-009: Initiation (Charter, Communication, Planning) - 010019: Requirements & Planning (MRD, PRD, Roadmap) - 020-029: Design (Architecture, HLD, LLD, DB, API) - 030-039: Development (Coding standards, CI/CD, Git flow) - 040-049: Testing (Test plan, test cases, reports) - 050-059: Deployment (Release plan, post-launch) - 060-069: Closure (Lessons learned, final report)
Standard Document Template Structure
All documents should follow:
--Title: [Document Title] Project: [Project Name] ([Project Code]) Version: [Version Number] Status: [Draft / Review / Approved / Final] Owner: [Owner Name & Role] Last Updated: [Date] Next Review: [Date] Classification: [Public / Internal / Confidential] ---
Table of Contents (Auto-generated)
1. Executive Summary [1-2 paragraphs summarizing the entire document] [Key decisions/findings] [Recommendations]
2. Introduction / Purpose [Why this document exists] [Who should read it] [How to use this document]
3. Background [Context] [Previous decisions/documents referenced] [Problem statement (if applicable)]
4. Main Content Sections [Structured by topic] [Clear headings and subheadings]
[Visuals/diagrams where helpful]
5. Additional Content Areas [Implementation details] [Process flows] [Examples]
6. Risk & Mitigation [Identified risks] [Mitigation strategies] [Residual risks]
7. Decision Log [Key decisions made] [Rationale] [Approval date/person]
8. Appendix [Detailed data tables] [Supporting documents] [References]
9. Sign-Off [Approval signatures] [Date]
Document History: | Version | Date | Author | Changes | |---------|------|--------|---------| | 1.0 | 2025-01-15 | John | Initial draft | | 1.1 | 2025-01-20 | Sarah | Added security section | | 2.0 | 2025-02-01 | PM | Final approved version |